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Portfolio Administrator

Job Description

Venture Recruitment Partners are working with a globally operating financial services business based in Whiteley in their recruitment for a Senior Fund & Portfolio Administrator 

With 13 offices and more than 1,700 employees in the U.S., Canada, the UK, and Europe, they're looking for problem-solving, hands-on, and entrepreneurial individuals to make an impact and grow within the company. 

Working alongside a team based in London to deliver a comprehensive first-class administrative service to a varied portfolio of Real Estate and Corporate clients in line with the defined business activities. You will maintain and enhance client relationships within your own portfolio, as well as supervise and develop junior team members.

Key Accountabilities:

  • Lead the smooth running of varied portfolio of clients, working in Southampton alongside a London-based team
  • Monitor, organise and prioritise own workload for discussion at team meetings
  • Day-to-day correspondence for own clients, sending complex items for review by senior staff
  • Ensure accurate preparation of regulatory documentation
  • Liaising with intermediaries such as auditors, lawyers, HMRC and Companies House
  • Periodic review of clients and clearing related action points
  • Supervision of and delegation to more junior member of staff
  • Manage billing and invoicing process for own portfolio
  • Monitor aged debt to report to Senior Manager and chasing clients for outstanding debt
  • Maintenance of statutory books and registers within systems and client files
  • Oversee the board meeting preparation process, attending and supporting the team at board meetings
  • Sign off of Companies House filings
  • Monitor payment runs within team, ensuring completion in line with timings agreed with clients
  • Final review of payment schedules
  • Review of payment instructions with supporting documents for issue to central team for processing

Key Skills:

  • An undergraduate or Masters degree would be preferred
  • 4 years relevant industry administration experience with at least 3 years’ experience in running own portfolio, preferably administering full service corporate clients
  • Experience of supporting and coaching others on a one-to-one basis
  • Good company secretarial skills in areas such as statutory file maintenance, board meetings, minute writing, capital management, distributions and Companies House filings
  • Understanding company structures and governance
  • Basic understanding of client financial statements

In return, our client offers a flexible working pattern, regular social engagements and a fantastic benefits package, including a study support scheme.

If this is of interest, please apply or email

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