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Senior Administration Manager

Job Description

Venture Recruitment Partners are working with a well-established global business in Whitley.  Our client is looking to recruit a Senior Administration Manager on a permanent basis.  You will be responsible for managing, supervising, and developing an administration team to ensure the provision of a professional and first-class service to team clients.  

You will be part of an established, friendly, and growing team.  Our client had over 10 offices in the UK with circa 1700 employees.  The business is continuing to grow with a global presence.

The Role

Managerial Responsibilities

  • Oversight of an administration team
  • Oversight of the workflow of the team
  • Oversight of incoming and outgoing mail of the team
  • Oversight and authorise outgoing correspondence and documentation (any media) of the team.
  • Responsibility for the financial management of the team
  • Responsibility for ensuring that team accounting deadlines and review deadlines are met.
  • Ensure team adherence to internal company procedures.
  • Development/enhancement of team specific procedures
  • Responsibility to ensure that the team adheres to company procedures.
  • Attend executive board meetings.
  • Attend managers’ meetings.
  • Oversight of appraisals for all team members and conduct appraisals for senior members of the team.
  • Recruitment interviews

Administration Responsibilities

  • Responsibility for a portfolio of clients
  • Act as a Director of team client companies.
  • Act as a company Authorised Signatory
  • Travel to meet with team clients.
  • Liaise with team clients.
  • Comprehensive knowledge of the differing requirements/processes for high-risk clients
  • Review of financial statements for team clients as appropriate
  • Liaising with all intermediaries and external agents

New Business Responsibilities

  • Develop new business.
  • Liaise with new clients, business introducers and intermediaries.
  • Assist with the client acceptance process for new clients.
  • Responsibility to ensure all relevant business development and client relationship information is recorded in CRM.

Development of others Responsibilities

  • Development of internal short courses
  • Presentation of internal short courses and training sessions
  • Coach team in relation to client activities and company procedures.
  • Coach team in relation to time management, financial management and prioritisation skills.

Financial Management Responsibilities

  • Ensure all clients invoiced correct frequency and correct amount.
  • Monitor RU and report on recoverability and profitability.
  • Involvement in writing the annual business plan and responsibility for reviewing, monitoring, and reporting on it.
  • Involvement in the budget process and monitoring thereof.
  • Ensure fee arrangements are appropriate and remain so
  • Analyse WIP for team clients
  • Monitor and manage aged debts for team.


Skills, knowledge and Experience
This is an excellent opportunity to join an organisation that is always evolving and is growing!   The business is described as a fun and friendly place to work.  No two days are the same and therefore a proactive individual who is flexible and used to a changing environment would do well in this role.

It would be useful if you have the below:

  • A professional qualification i.e. ACCA/ACA/ICSA/STEP
  • 8+ years’ relevant industry experience
  • Comprehensive and detailed understanding and knowledge of the local finance industry legislation and regulatory requirements

Salary & Benefits:

  • £85,000
  • Generous holiday package
  • Pension
  • Life Assurance
  • Bonus
  • Plus lots more benefits

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